Privacy statement
Welcome to the website of De Lilse Bergen. On this webpage you will find information about our privacy statement. Also view our disclaimer and our cookie statement.
Adjusted on 23/03/2022 based on GDPR legislation May 25, 2018.
1. General
In this privacy statement we explain which personal data we collect and process from you as a natural person. From now on we are always talking about data about you as a citizen, or as another data subject, such as beneficiary, contact person in a company, etc. In whatever capacity, your rights remain the same and our board treats your data with the same care.
As a government service, VZW De Lilse Bergen is part of the Province of Antwerp group. The seat of VZW De Lilse Bergen is Strandweg 6, 2275 Gierle (Lille).
More information about the activities can be found on www.lilsebergen.be, or you can contact informatieveiligheid@provincieantwerpen.be .
VZW De Lilse Bergen is responsible for the processing of personal data.
2. Which personal data does VZW De Lilse Bergen process?
Personal data is any information relating to a person that can be directly or indirectly identified.
Some examples of personal data we collect are:
- Identification data such as your first and last name, address, telephone number, e-mail address, electronic identification data such as your private and public IP address, cookies;
- Personal characteristics such as your date of birth, marital status, gender;
- Financial data such as your bank account number, data related to debts and expenses or related to your solvency;
- Data related to the composition of the family such as the number of dependent children;
- Your national register number, which the group will only use if it has received specific authorization for this from the Sectoral Committee of the National Register or if we can invoke the Royal Decree of 27 February 1985 whereby the provincial governors and permanent deputations of the provincial councils, access is granted to the National Register of Natural Persons or the Royal Decree of 8 January 1988 authorizing the provincial governors and permanent deputations of the provincial councils to use the identification number of the National Register of Natural Persons. In any case, we will never make unlawful use of your national register number;
- Data related to your profession such as your curriculum vitae;
- Photo and all kinds of visual material that we collect on our domains and during our activities;
3. What will we do with your personal data?
In order to process your personal data we must have a valid legal basis, depending on the purpose we can rely on different legal grounds.
Purposes) |
Legal basis |
|---|---|
|
Legal obligation |
supralocal task representation Working with and supporting local authorities |
provincial decree
|
Dispute management Control at the workplace Supplier management Customer management Archive management |
Administrative Decree |
Organizing provincial elections |
Electoral Code Local and provincial electoral decree |
Answering data subject rights GDPR administration Customer management system work schedule Control at the workplace |
GDPR (Preserving Accuracy of Personal Data) |
Supplier management |
Code of Economic Law (Chapter 2: Accounting) |
Supplier management |
Public Procurement Act (17 June 2016) and associated decrees, decisions and circulars |
Banking, credit and all kinds of insurance |
Insurance Act (4 April 2014) |
Access to the national register and the use of the national register number |
KB 27 February 1985 KB January 8, 1988 |
Collect taxes, prepare a report, detect fraud. |
provincial decree Income Tax Code Decree of 30 May 2008 on the establishment, collection and dispute procedure of provincial and municipal taxes |
Working together with municipalities around watercourses |
Law Concerning Unnavigable Waterways (December 28, 1967) |
Management of provincial unnavigable waterways, flood and project areas, handling advice and permit applications, handling complaints, preparing files, taking oaths, ... |
Law concerning the polders (June 3, 1957) |
Enforcement within the framework of the environmental enforcement decree |
The environmental enforcement decree |
Registering environmental permits |
Decree on environmental permits dated 25 April 2014 Decree of the Flemish Government dated November 27, 2015 implementing the environmental permits decree dated April 25, 2014 |
Responding to questions from citizens in the context of open government Livestreaming of the provincial council |
Public Administration Act |
Drawing up spatial implementation plans Drawing up a provincial spatial policy Customer management Administrative support PROCORO Follow up procedures before administrative courts |
Flemish codex spatial planning |
Advice from decree authority |
Flemish codex spatial planning Decree general provisions environmental policy |
Archive management |
Archives Act June 24, 1955 |
Government - permits |
Environmental Decree |
Government - permits |
Lotteries Act of December 31, 1851 |
Justice and police - drawing up provincial list of jurors |
Judicial Code, art 228: "The permanent deputation draws up the provincial list of jurors and sends it before June 1 with the same forms to the president of the court of first instance of the capital of the province. [...] " and the accompanying circular letter |
Carrying out expropriations for provincial policy (real estate transaction) |
Flemish expropriation decree of 24 February 2017, art. 11: "The expropriation plan contains to name the owners" Organic Law Notariat, art. 11/12 - with regard to notarial deeds, the notary must establish the identity with sufficient certainty |
Control at the workplace |
Private and Special Security Regulations Act (2 October 2017) |
Workplace Control - Security Managing the camera surveillance system |
Act regulating the installation and use of surveillance cameras (March 21, 2007) |
Combating fraud and customer breaches |
Social Criminal Code (6 June 2010) |
Workplace control - register lost and found items |
Act Concerning Goods Found Outside Private Property or Placed on Public Roads in Enforcement of Eviction Orders (December 30, 1975) |
Protection of society, own sector or organization (making up an asbestos inventory) |
Decree amending various provisions of Title X of the Decree of 5 April 1995 on general provisions on environmental policy and the Decree of 23 December 2011 on the sustainable management of material cycles and waste (29 March 2019) |
Student administration Student guidance |
Decree on pupil guidance in primary education, secondary education and pupil guidance centers |
Control at the workplace: Appointing domain guards |
Field Code, with recent implementing decrees |
Control in the workplace: preparing PVs by domain guards |
Act establishing the function of community guard Circular letter explaining the function of community guard and the establishment of the community guard service Authority to draw up GAS fines and PVs |
Customer management: preparing data register and dispatching mobility center adapted transport |
Ministerial decree ordering guaranteed transport |
|
Public interest task |
Drawing up provincial spatial studies, arising from policy and structure plans or spatial implementation plan Organizing interprovincial consultation moments Inform politicians of supralocal task representation Customer management Traffic investigation |
Public interest task |
|
Agreement |
Membership administration Supplier management Student administration To collaborate Maintain partnerships Project support Grants All kinds of real estate transactions Rent and rental Customer management Selection and administration of new personnel Selecting external consultants Administration of job students and interims Processing all kinds of receivables Volunteer administration Process land registry data at the request of municipalities |
Agreement |
|
Permission |
Day-to-day business Customer management work schedule Capture and manage footage Membership administration Historical research/market research Service to the professional sector Networking Supplier management Sending out newsletters, publications, press releases, ... Supra-local advice (from municipalities to citizens) Visitor registration Sharing press contacts |
Permission |
4. To whom will we pass on your personal data?
Within the group Province of Antwerp
To determine their respective roles and responsibilities, the various entities within the Province of Antwerp group have concluded a processing agreement with the legal entity Province of Antwerp.
The Province of Antwerp group processes the data collected in the central customer database. The customer database is composed of information that we receive directly when you register online for an activity or subscribe to a newsletter. For example, you provide us with your name and contact details. In the central customer database, the contact details of our customers (citizens, schools, companies, associations, ...) are kept in a contact sheet and linked to the operation of our services (relational information). In this way, the group province of Antwerp wants to improve the relationship with its 'customers' and wants to communicate in a more targeted and personal way.
The contact details stated on the contact sheet will be available for consultation by the various entities. The relational information (purposes and files) are only accessible to the services concerned. Your personal data on the contact sheet may only be used in the context of purposes for which you have given permission, or in the performance of an agreement, or in the performance of a task of public interest or in the context of the performance of a legal task .
To third parties
The entities of the Province of Antwerp group will not sell or rent your data to companies or individuals that are not part of the Province of Antwerp group. The Province of Antwerp group considers your data to be confidential information.
We share your personal data with third parties if this is necessary in the context of our legal obligations and tasks in the public interest or those of the third parties that receive the data. The province of Antwerp will always check whether these parties are entitled to receive your personal data before transferring it.
If necessary, we share your personal data with:
- Professional advisors
- Government services
- Court and police services
- Employer or business relations
- Registered person
- Court and police services,
- Private parties such as participants in an event, engineering offices
The group province of Antwerp occasionally calls on an external processor. This means, among other things, that we temporarily pass on data to third parties for some tasks or investigations. If this happens, the Province of Antwerp group will always ensure that your data is treated confidentially and used in a secure manner. The entities of the Province of Antwerp group always establish this contractually with these processors. For example, these processors will never be allowed to use your data on their own initiative and your data must be deleted as soon as those processors have completed the assignment.
In the event that the processors relied on by the province of Antwerp process personal data outside the European Economic Area (EEA), the province of Antwerp will ensure, in accordance with privacy legislation, via contractual or other measures, that this data enjoys an adequate level of protection there, comparable to the protection which they would enjoy in the EEA.
If necessary for our day-to-day business operations and always with due observance of privacy legislation, the province of Antwerp will also share personal data with parties such as law and collection offices, banks and insurance companies.
5. How do we protect your personal data?
VZW De Lilse Bergen values privacy and is therefore committed to protecting your personal data with the greatest possible care and to only process personal data in a fair and lawful manner.
Your personal data will be treated with care in accordance with applicable privacy legislation.
VZW De Lilse Bergen undertakes to take all necessary technical and organizational measures to protect the personal data provided and collected against destruction, loss, unintentional alteration, damage, accidental or unlawful access or any other unauthorized processing of personal data.
6. How long do we keep your personal data?
VZW De Lilse Bergen ensures that your personal data is not kept longer than necessary to achieve the above-mentioned processing purposes.
Below you will find some examples of retention periods:
- Files on incoming invoices must be kept for ten years, then destroyed;
- The register of incoming and outgoing mail must be kept for ten years, then destroyed;
- Non-European subsidy files are kept for ten years, after which they are destroyed;
We will treat your personal data in accordance with this Privacy Statement for as long as we keep it. As a government agency, we are required by the Administrative Decree to draw up an information management plan and to properly follow these deadlines.
7. What rights do you have regarding the processing of your personal data?
You always have the option to exercise your rights as described in the General Data Protection Regulation. You can exercise the following rights:
a) Right to information and access
You have the right to be informed whether the province of Antwerp is processing your personal data and, if so, to obtain free access and to request a copy of the personal data we collect about you.
b) Right to rectification
If you determine that your data is incorrect or incomplete, you can ask us to correct it.
c) Right to erasure
In certain cases, the legislation provides for the erasure of your personal data.
This is the case when:
- your personal data is no longer necessary for the purposes for which we collected it;
- the processing of your data is based solely on your consent and you decide to withdraw it;
However, the right to erasure is not absolute. The province of Antwerp has the right to continue to store your data when necessary for, among other things:
- compliance with a legal obligation;
- the establishment, exercise or defense of a legal claim.
d) Right to restriction of processing
In certain cases you can ask to limit the processing of your personal data. We will continue to store your data, but we will limit its use.
This is the case, for example, when:
- you dispute the correctness of personal data, during the period that the province of Antwerp needs to check that correctness;
- your data is no longer necessary to achieve the purposes of the processing, but you need it to establish, exercise or substantiate a legal claim.
e) Right to portability
In certain cases, you have the right to have the personal data you have provided to us either transferred to you or directly transferred by the province of Antwerp to another controller, provided this is technically feasible.
f) Right not to be the subject of a decision based solely on automated processing, including profiling, which may produce legal effects relating to you or have a significant similar impact on you.
It is the policy of the province of Antwerp that you will not be the subject of a decision based solely on automated processing, including profiling, that can produce legal consequences that relate to you or that can have a significant similar impact on you.
g) The right to withdraw your consent
When the processing by the province of Antwerp is based on your consent, you can withdraw the consent you have given at any time. For example, you can always unsubscribe from our newsletters.
How can you exercise your rights?
To exercise your rights, please use our web form. Here you can also find more information about the procedure and the conditions.
If the conditions are met, the province of Antwerp will respond to your request as soon as possible and inform you about this. It is possible that we first ask for additional information to confirm your identity and to ensure that the request has come from you.
The exercise of your rights is free of charge.
With regard to the newsletter, you can always change your details via the link 'change preferences', which you will find in every newsletter. If you no longer wish to receive newsletters, you can unsubscribe via the 'unsubscribe' link in each newsletter.
h) Right to lodge a complaint with a supervisory authority
If you believe that the processing of personal data violates applicable privacy legislation, you also have the right to submit a complaint to the Flemish Supervisory Commission or the Federal Data Protection Authority, using the following contact details:
Flemish Supervisory Commission
Koning Albert IIlaan 15
1210 Brussels
Data Protection Authority
Drukpersstraat 35
1000 Brussels
8. How are changes made to the current privacy statement?
This privacy statement is subject to change. We will do this by posting the updated version on our website. When we post changes to our privacy statement, we will change the "last updated" date of our privacy statement. Nevertheless, we recommend that you read our privacy statement regularly.